Strategy. Creative. Technology.
Naqeebz UMS ERP · Built on Odoo

The complete
University
Management System.

Forty-nine integrated modules on one platform, accessible on all devices. Students, faculty, departments, campuses, examinations, finance, accreditation and resources on one student record and one source of truth, from first enquiry to alumni.

49
Integrated modules on one platform
8
Category heads, from Academic Structure to Insight
1
Student record, from enquiry to alumni
Multi
Campus, entity and group ready from day one

People buy
outcomes.

Accreditation preparation becomes a process, not a scramble. Data entered once gets used everywhere. Trouble gets flagged before results day.

Flagship outcome

Accreditation preparation becomes a process, not a scramble.

CLO and PLO attainment, programme and faculty records, surveys and supporting evidence stay live and mapped to each body’s criteria. QEC and departments prepare from one place, see what is still missing, and move from evidence to approval without diverting the whole institution.

Operations

Enter data once, use it everywhere.

Admissions flows into enrolment, examinations, transcripts and finance automatically, so your staff stop copying and your data stops disagreeing with itself.

Finance

Collect fees without the leakage.

Flexible fee structures, automated reminders and finance reconciliation mean faster collection, fewer disputes and receivables you can actually see.

Student outcomes

See trouble before it happens.

Role-based dashboards and predictive AI turn attendance, grades and engagement into timely intervention, not a post-mortem.

Platform

One platform, not ten systems.

Admissions, finance, HR, library, hostel and transport on one Odoo core. One login, one support line, one source of truth, and a materially lower total cost of ownership.

Growth

Built to grow with the group.

Multi-campus, multi-entity and role-based from day one, so growth is a setting, not a project.

Forty-nine
modules.

The platform ships as eight category heads, each covering a defined slice of university operations. Every module runs on the same Odoo core, the same student record and the same permissions.

2 modules

Admissions & Enrolment

Enquiry capture, online application, document verification, admission tests, merit and offers, and enrolment with equivalency.

05

Admissions

Give each prospective student a clear path from first enquiry to confirmed admission.

08

Student Management & Enrolment

Follow the student journey through one connected record, reducing repeated data collection at each stage.

4 modules

Academic Structure

Entity hierarchy, campus and space, programmes and degrees, a course library, outcome mapping and academic pathways.

01

Entity Creation & Management

Manage a growing education group with a clear view of which institution, department and person each record belongs to.

02

Campus Management

Make better use of the space you already have, before committing to more.

03

Programme / Degree Management

Introduce and revise academic programmes with a clear view of their structure, credit requirements and approval evidence.

04

Discipline / Subject Management

Build new academic offerings from a maintained course library while protecting the approved master curriculum.

4 modules

Scheduling & Teaching

Class scheduling with automatic conflict detection, timetable builder, faculty profiles, teaching assignments, attendance and leave.

06

Class Scheduling

Confirm teaching schedules with fewer avoidable conflicts between faculty, rooms and campuses.

07

Timetable & Classroom Management

Give students and faculty a timetable they can rely on, with clear updates when arrangements change.

09

Faculty Management

Allocate teaching responsibilities with a clear view of faculty expertise, commitments and development needs.

16

Attendance Management

Address attendance shortages before students reach an examination-eligibility problem.

9 modules

Examinations & Results

Question bank, online, offline and hybrid exams, mock exams, grading and re-evaluation, result processing, transcripts and degrees.

13

Internal / External Exam Readiness

Help students focus preparation on the topics where they need the most work.

14

Examination Management

Coordinate the examination cycle with less fragmented administration between scheduling, assessment and results.

15

Mock Exam Management

Discover gaps in preparation before the final examination makes them costly.

17

Grading System

Apply approved grading rules consistently, and make the calculation easier to explain.

18

Transcripts & Degree Issuance

Help graduates move on to employment and further study with a clearer document-issuance process.

32

Question Bank Management

Build examination papers from a maintained, reviewed question bank, instead of restarting the work each term.

33

Online & Offline Exam Support

Keep digital and conventional examinations connected through one administration and reporting process.

34

Hybrid Exam Creation

Assess different kinds of competence without manually joining separate result sheets.

36

Custom Label Creation for Exams

Use the terminology your university already recognises, consistently across examination records and reports.

7 modules

Student Experience

Student, parent and teacher portals, wellbeing and counselling, grievance redressal, feedback, collaborative study, alumni and careers.

10

Parent Portal

Keep authorised parents and guardians informed, without making every update a call to university staff.

11

Student Wellbeing & Counselling

Give students a clear route to support, and give counsellors continuity between sessions.

12

Grievance Redressal & Feedback

Make every concern traceable, with responsibility for the next action clearly assigned.

30

Communication

Keep people informed about the actions and changes that affect them, with less repeated manual messaging.

31

Collaborative Study Groups

Give group learning a shared place for resources, responsibilities and faculty guidance.

39

Alumni Management

Keep the relationship with graduates active, so it can support mentoring, recruitment and development.

42

Student Career Services

Make career support an organised student journey, from preparation to opportunity.

7 modules

Campus Operations

Hostel, transport, library, fixed assets, maintenance requests and document imaging and archiving on the same records.

20

Fixed Assets Management

Know what the university owns, where it is, and who is responsible for it.

21

Maintenance & Service Management

Keep maintenance requests moving, and make recurring faults visible.

22

Document Imaging & Archiving

Find the evidence you need without searching through cupboards, email threads and personal folders.

37

Library Management

Help students find available learning resources, and help librarians spend less time on routine circulation.

38

Transport Management

Make transport allocation, fuel use and fleet expenditure easier to oversee.

40

Hostel Management

Manage accommodation with a clearer view of occupancy, charges and resident concerns.

43

Events, Conferences & Workshops

Run university events with less manual work between registration, attendance and certificates.

6 modules

Finance & Administration

Fees and concessions, general ledger, financial reporting, procurement and vendors, inventory and stores, HR and payroll.

19

Fee Management

Give accounts a clearer collection picture, and give students a clearer explanation of their dues.

44

HR Management

Carry approved employee information from recruitment into service, appraisal and payroll with less repeated admin.

45

Inventory Management

Buy with a clearer view of available stock, departmental consumption and items sitting unused.

46

Financial Management

Make financial commitments with a clear view of budgets, collections, liabilities and restricted funds.

47

Procurement & Vendor Management

Make every purchase easier to justify, from the original requirement through delivery and payment.

48

Financial Reporting

Give leadership financial answers that can be traced back to the transactions behind them.

10 modules

Insight & Governance

Role-based dashboards, performance analytics, predictive insights, accreditation and QEC, research and projects, access and oversight.

23

Progress Tracking & Reporting

Review progress while work is underway, with less repeated compilation at reporting time.

24

Predictive Analysis & AI Insights

Use emerging patterns to decide where human attention is needed next.

25

Accreditation Reports

Prepare accreditation evidence with less repeated collection, and clearer visibility of what remains incomplete.

26

Performance Analysis Dashboard

Give every decision-maker a relevant view of institutional performance, without requesting another compilation.

27

ORIC Research & Innovation

Keep research commitments, funding and outputs visible beyond individual researchers’ files.

28

Project Management

See which institutional initiatives are progressing, which are delayed, and where intervention is needed.

29

Community Engagement & Volunteers

Show the university’s community contribution with records of participation, activity and reported outcomes.

35

Administrative Oversight & Customisation

Make the system follow the university’s approved responsibilities and approval rules.

41

User Rights & Access Management

Give people the access their work requires, while retaining control over sensitive records and approvals.

49

Quality Enhancement Cell (QEC)

Turn quality-assurance findings into an ongoing record of review, action and improvement.

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